Writing a conference paper can be an overwhelming task, especially if you have just started your PhD. Where should you start? What should you include? What if you still haven’t achieved any major findings in your research?
Many students wonder how to write a conference paper that truly represents their research while fitting the expectations of an academic audience. Unlike a journal article or a thesis chapter, a conference paper needs to be concise, focused, and written with a live presentation in mind.
A well-crafted paper should communicate your findings clearly but also showcase your ability to engage critically with your field. That’s why learning how to write a good conference paper can help you stand out, connect with scholars in your discipline, and even lay the groundwork for future publications. Here is our guide on writing a conference paper that’s engaging and can potentially make an impact in your discipline.
Step-by-Step Guide to Writing a Conference Paper
Whether you’re presenting early findings or refining a mature project, the process can be broken down into clear stages. Here’s how to write a conference paper that captures attention and communicates your research effectively.
1. Choose a Relevant Conference for Your Paper
Before you start writing your conference paper, you need to choose a relevant conference to submit it to. Sign up to pertinent mailing lists and keep an eye out for ‘Calls for Papers’ (CFPs). Look for conferences that align with your research area and consider factors such as location, dates, and submission deadlines. It’s also worth reviewing the conference’s previous programmes to see what kind of papers are typically accepted — this can help you tailor your topic and tone.
2. Submit Your Abstract and Plan Your Conference Paper
The abstract is the first thing that conference attendees will read: most of the time it can make or break your own attendance at the conference, so it’s important to make it compelling. Summarise your research question, methodology, results, and conclusions clearly and concisely. Make sure your abstract accurately reflects the content of your paper and entices readers to attend your presentation.
💡 If you’re new to writing abstracts or want to refine your approach, read our in-depth guide on how to write an abstract for a conference paper for structure, examples, and practical tips.
Once your abstract has been accepted by the conference committee, start planning your paper. Begin by outlining the main points you want to cover and the structure of your paper. This will help you stay focused and ensure that your paper flows logically. Remember to keep your paper concise and to the point, as you will likely have a limited time slot for the presentation.
3. Write Your Paper and Think About Relevant Data and Visuals to Include
Conference papers should be based on solid research and include relevant data and visuals.
If your discipline allows, integrate visuals — such as charts, graphs, or images — to make your data more accessible and engaging. Visuals not only illustrate your findings but also help the audience follow complex points more easily. Ensure that each visual supports your narrative rather than distracts from it, and be ready to explain its significance briefly during your presentation.
In fields like the humanities or social sciences, visuals might include photographs, archival images, diagrams, or textual excerpts. In empirical fields, well-labelled tables or graphs can be invaluable for clarity and impact.
4. Practise Your Conference Paper Presentation
Writing your paper is only half the challenge — the other half is presenting it effectively. Read it out loud, better if in front of a mirror, record yourself or present it to friends or colleagues. This will help you become familiar with your content, refine your delivery, and build confidence.
Pay attention to your tone, pacing, and body language. Conference presentations are typically fast-paced, and even excellent research can lose impact if delivered too quickly or without energy. Try to maintain eye contact with the audience, pause between key points, and vary your tone to emphasise the structure of your argument.
🎤 Unsure on how to manage nerves or want to polish your delivery further? Then take a look at our detailed guide on how to present a conference paper. It offers practical strategies on pacing, visual aids, audience engagement, and handling Q&A sessions — all of which can help you present your research with confidence.
5. Review and Edit
Finally, review and edit your conference paper. Check for grammatical errors, typos, and inconsistencies. Make sure your paper is well-structured, easy to read, and follows the guidelines. You may also want to ask a colleague or mentor to review your paper and provide feedback.
Networking Beyond Your Conference Paper
Conferences are not just about presenting — they’re also about building relationships. Attend panels related to your field and participate in informal discussions. These interactions often lead to collaborations, future invitations, or even co-authored publications.
Informal networking is equally important. Conversations during coffee breaks, conference dinners, or social events can spark collaborative projects, co-authored publications, or even future job opportunities. Think of your paper as your introduction to a scholarly community that will continue to shape your academic journey.
🗣️ If you’re attending your first event or want to make the most of the experience, see our guide on attending academic conferences during your PhD for practical advice on networking, confidence, and professional growth.
Leave a Lasting Impression With your Conference Paper
Writing a conference paper can be challenging, but with careful planning, preparation, and a focus on public speaking skills, you can create and present a paper that truly stands out. A well-written conference paper not only showcases your research but also demonstrates your ability to engage and communicate effectively with an audience.
By honing your public speaking skills, you can deliver your findings confidently, leaving a lasting impression on peers and professionals in your field. Remember, your conference paper is more than a written document—it’s an opportunity to establish your expertise and make meaningful connections within your academic or professional community.
👉 If you need help with writing your conference paper, we can help. Our team of experienced academics can assist you with every stage of the process. Get in touch today to find out how we can guide you to create a conference paper that stands out from the crowd.
